• Marketing & Work Acquisition Coordinator

    # of Openings
    Job Location : Location
  • Overview

    As a key member of the team, the Marketing & Work Acquisition Coordinator contributes to the overall efforts to position Suffolk as the builder of choice. Initiates and coordinates multiple assignments without losing track of deliverables, quality, or deadlines to help secure new work while supporting the Build Smart brand.


    If you are an innovative collaborator and proven performer who enjoys working on teams that deliver superior results, you may qualify for a rewarding career at Suffolk, a construction management firm that is sparking an industry revolution and has consistently been named a “best place to work”!


    • Work Acquisition
      • Develop and produce industry-leading RFQ/RFP responses and interview materials to secure new business
      • Facilitate and/or actively participate in win-strategy meetings and follow-up activities
      • Develop effective narratives, resumes and profiles, layouts, cover letters, and visuals to address RFQ/P questions
      • Coordinate requests for company information with other departments to ensure compliance with RFQ/RFP requirements.
      • Work closely with colleagues in marketing, operations, estimating, leadership, and business development to manage facilitate timely production and packaging to meet non-negotiable deadlines
      • Develop slides, handouts, agendas, etc. for client interviews
      • Actively participate in and coach operations teams during practice sessions
      • Participate and contribute in internal debrief sessions to help identifying best practices and areas for continued improvement during work acquisition efforts
      • Create collateral for leadership and business development 
    • Marketing Infrastructure
      • Support the process to create and maintain marketing records and materials including resumes, project profiles, etc.
      • Support the process for tracking signature projects including participation in marketing kickoff meetings, team interviews, site visits, milestone tracking, collection of progress photography, and identification of Build Smart stories
      • Contribute to maintaining annual prequalifications and updates to AIA A305 document
      • Maintain and update historical client, project, employee databases, and CRM as needed
      • Maintain awareness of and contribute to strategic solutions to streamline work acquisition and marketing processes in support of functional excellence
    • Marketing Communications
      • Support content development and production of award submissions
      • Contribute to collecting and developing content for internal and external communication
      • Facilitate project closeout debrief interviews, write project case studies and coordinate professional project photography
      • Stay abreast of current trends by attending industry programs and representing firm within local A/E/C community, as well as at strategic local business functions and events


    • 1+ years marketing in professional services BS/BA with concentration in marketing, business, or communications preferred
    • Excellent communication and interpersonal skills with a focus on customer service
    • Highly organized with the ability to multi-task and prioritize work
    • Ability to work well under pressure and successfully meet deadlines in a fast-paced environment
    • Positive attitude and ability to contribute to the team
    • Excellent writing and proofreading skills
    • Strong attention to detail with an emphasis on strategy and quality
    • Strong technical capabilities in Adobe Creative Suite, particularly InDesign, PhotoShop and Illustrator and in Microsoft Office, particularly PowerPoint, Word and Excel
    • Basic design sense and creative ability

    Working Conditions

    While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

    EEO Statement

    Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk


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